PLEASE READ THE FOLLOWING NOTICE AS IT CONTAINS IMPORTANT INFORMATION ABOUT HOW WE USE YOUR PERSONAL INFORMATION AND YOUR RIGHTS UNDER THE GENERAL DATA PROTECTION REGULATION 2016 (GDPR)
Thank you for using our recruitment website. Because you will be providing us with personal information about you (referred to below as “personal data”) we need to ensure you are aware how and why your personal data will be used and how long it will usually be retained for.
References to “we” in this notice means Airborne Personnel Ltd because under the GDPR we are a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. Our company and contact details are available at the end of this Privacy Notice.
We will comply with data protection law and principles, which means that your personal data will be:
We will only process your personal data as set out in this Privacy Notice if you have given us consent to do so by checking the appropriate section of our consent form. If you wish to withdraw your consent to our processing of your personal data, please contact us using the details set out at the end of this Privacy Notice.
In connection with your application for work, we will collect, store, and use any information you have provided to us as part of your application for positions advertised on this site including your name, title, address, telephone number, personal email address, date of birth, gender, employment history, qualifications etc.
Where you have given us consent to do so (by checking the appropriate section of our consent form) we may also collect, store and use the following “special categories” of more sensitive personal information:
We collect personal information about candidates from the following sources:
We will use the personal information we collect about you to:
Having received your application, we will process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you the role you have applied for. If we decide to offer you the role, we will then take up references and/or carry out a criminal record check before confirming your appointment.
If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.
We will use your particularly sensitive personal information in the following ways:
It is necessary to collect information about your criminal convictions history because we are legally required to do so due to the nature of the role you have applied for.
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
We will only share your personal information with the airlines for whom you have applied to work. Their use of personal data is subject to a separate agreement between us and them regulating their use of such information. We require all airlines to respect the security of your personal information and treat it in accordance with the law.
We do not transfer your personal data outside the EEA.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. Details of these measures may be obtained from our DPO using the contact details at the end of this Privacy Notice.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
We will retain your personal information for a period of 6 months after the later of (i) you not being offered a position for which you have applied; or (ii) if successful in your application, the termination of your employment, for whatever reason.
We retain your personal information for the above period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with applicable laws and regulations.
You may also consent to us keeping your personal data for up to 12 months (by checking the appropriate section of our consent form) for the purposes of alerting you to alternative positions that may arise in future, if you are unsuccessful in any application. If we wish to retain your personal information on file beyond that point, we will write to you separately to ascertain whether you give us consent to continue to hold your details.
Under certain circumstances, by law you have the right to:
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact our DPO in writing using the contact details at the end of this Privacy Notice.
When you apply for a position on this you will be asked to provide your consent to us processing your personal information for the purposes of the recruitment exercise. You have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent, please contact our DPO using the contact details at the end of this Privacy Notice. Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely.
We have appointed a DPO to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact the DPO. You have the right to make a complaint at any time to the Office of the Information and Data Protection Commissioner, the Maltese supervisory authority for data protection issues. You may contact the IDPC as follows:
By email: Please complete the form at https: https://idpc.org.mt/en/Pages/Home.aspx
By phone: (+356) 2328 7100
By post: Office of the Information and Data Protection Commissioner – Level 2, Airways House, High Street, Sliema, SLM 1549, Malta
This Privacy Notice was updated in May 2018 and reviewed in March 2019. It may be updated to take into account changes in regulation or legislation.
Updates to this Privacy Notice will be posted on this page – please check back from time to time. We may also inform you of any changes where we hold an appropriate email address for you.
Our full details are as follows:
Name: Airborne Personnel Ltd
Co Number: C76037
Reg Address: MK Business Centre, 115A, Floor 2, Valley Road, Birkirkara, BKR 9022, Malta
DPO: Gudmundur Hafsteinsson
Tel: +44(0)1293 226 933
Email: gdprap@airbornepersonnel.info
July 2019